This article explains how to work with booked costs and revenues in Next Project, covering the available data columns, their definitions, and how to interpret them. It also provides step-by-step guidance on manually adding cost records, splitting records across multiple projects or Work/Variation Orders, and adding attachments to cost entries.
This article explains how to work with booked costs and revenues on your projects in Next Project.
Under the Book Cost/revenue tab, you'll find all booked costs and revenues for your project. Costs include internal records for working hours and travel, as well as records from the financial system such as supplier invoices and receipts. Revenues include records like customer invoices.
Columns under Costs
| Created | Date the record was created |
| Created by | The user who created the record |
| Changed | Date when the record was modified |
| Changed by | The user who last modified the record |
| Image URL | Shows if there is a picture linked to the cost |
| Verification No | Verification number of the record |
| Verification text | Verification name of the record |
| Project No | Your project's number |
| WO/VO | Number of the Work/Variation Order |
| WO/VO name | Name of the Work/Variation Order |
| Account No | The account number the cost is posted to |
| Account name | Name of the account the cost is posted to |
| Activity | Activity this cost is linked to |
| Location | Location this cost is linked to |
| Chargeable | Indicates whether the item is chargeable or not |
| Invoiced | Indicates whether the item is invoiced or not |
| Invoice No | Shows the invoice number on which the item is invoiced |
| Supplier's invoice No | Supplier invoice number |
| Supplier | Name of the supplier linked to the cost |
| Procurement/Payment plan | If you work with a Payment plan in the Procurement module, you can link a cost to that payment plan (it must be the same account in the payment plan as on the record post) |
| Verification note | Note on the cost |
| Booked date | Date the item was booked |
| Subtotal (excl VAT) | Net amount of the item (excluding VAT) |
| Mark up (%) | Shows the mark-up of the item in % |
| Mark up amount | Shows the item's mark-up in GBP |
| Earned revenue | Net amount + mark-up |
| Include in reports | If selected, the cost attachment (e.g. supplier's invoice PDF) will be available to include in reports |
Adding costs manually
You can add costs manually by clicking the add (+) button. Fill in the details about the cost and click Save. Any fields highlighted in red are mandatory and must be completed before you can save the record.
Create New Transaction dialog; note required fields marked with red indicators.
Splitting records
You can split a record by following the steps below:
- Select the record you want to split and click the Split Record button.
Costs tab — note the Split verification button in the toolbar.
- Enter the amount you want to keep on the current project in the amount field, then click on the white space outside.
Split Verification dialog — note the Amount field in the new accounting line.
- A new row will be created with the remaining amount. Enter the new project and/or WO/VO you want the remaining amount to be posted to.
Split Verification dialog — WO/VO dropdown is active on the second accounting line.
You can split the cost across several projects or WO/VOs — simply repeat steps 2 and 3 as needed.
Adding an attachment
To add an attachment to a cost record, select the relevant record and click the attachment icon. Then click Upload new file and Select file. You can later choose whether or not to include the attachments when generating reports or customer invoices.
Costs list showing the attachment dropdown with file upload options highlighted.
Displaying the invoice file
By clicking Invoice on the right-hand panel, you can display the invoice directly in the same window.
Booked Cost/Revenue tab showing costs list; note the Invoice panel toggle highlighted top-right.
Booked Cost/Revenue screen showing Costs and Revenues tables with Invoice preview pane open.
Columns under Revenues
| Created | Date the record was created |
| Created by | The user who created the record |
| Changed | Date when the record was modified |
| Changed by | The user who last modified the record |
| Image URL | Shows if there is a picture linked to the cost |
| Verification No | Verification number of the record |
| Verification text | Verification name of the record |
| Project No | Your project's number |
| WO/VO | Number of the Work/Variation Order |
| WO/VO name | Name of the Work/Variation Order |
| Account No | The account number the cost is posted to |
| Account name | Name of the account the cost is posted to |
| Booked date | Date the item was booked |
| Subtotal (excl VAT) | Net amount of the item (excluding VAT) |
Adding revenues manually
You can add revenue records manually by clicking the add (+) button. Fill in the details about the revenue record and click Save. Any fields highlighted in red are mandatory and must be completed before you can save the record.
Create New Transaction dialog; note required fields marked in red.
News – latest updates from release notes
Summary of changes and improvements retrieved from Next Project's release notes.
2026
May 2026
- The invoice date column is now available in posted hours. If a time entry has been invoiced in Next, the current invoice's invoice date is now displayed in its own column in Posted hours
April 2026
- Activity and Status have been added to Posted cost/Int – Revenue and are displayed in the same way as in Posted cost/Int – Costs. The columns are hidden at release and can be activated via Show/Hide columns
- It is now possible to split vouchers in Posted cost/Int – Revenue, in the same way as in Posted cost/Int – Costs
March 2026
- A new module right, "Adjust billable", has been created for Posted hours
- It is now possible to change activity and status on posted costs, posted hours and order lines even after they have been invoiced, provided the user has the correct permissions
February 2026
- A Vendor column has been added to the Split voucher view in Posted cost. If you split a voucher with information in the Vendor field, that information will be displayed and pre-filled with the same information as on the original voucher but it will be possible to edit the information
January 2026
- In cases where you have the setting that revenue should be created directly when locking a customer invoice in Next, the invoice image (PDF) will now be displayed on the revenue voucher in Next under Revenue
Earlier updates
2025
October 2025
- A new expandable view has been added next to the invoice lines, where you can review and adjust revenue
- The Revenue posting tab continues to show a summary of the revenue, but is now updated automatically when invoice lines are changed or deleted
September 2025
- Fixed issue where export to xlsx of costs and revenue in forecast failed when the forecast contained a large number of rows. The fix involves some differences in xls export due to dynamic fields. We recommend using xlsx when exporting the views
- New button in Posted costs to download a PDF file containing all selected vendor invoices. Select the rows, ctrl+click, that have PDF files you want to combine into one PDF and then click the icon to download vendor invoice images, see below. NOTE! It was noticed after the release that only users with full rights to Posted cost/int can use the function. A fix for this will be released in the next release on September 22. Then those who have read rights can also print a PDF that includes multiple vendor invoices
August 2025
- The 'Account type' column has been added to the posted costs view. Account type had only been shown in the chart of accounts before but is now added to posted costs for easier access to the information
April 2025
- Wikells has created a new export format that now includes more parts than before. Improvements make it possible to import both revenue and costs in the same file, handle percentage markups and other additions, as well as add a step for selecting accounts during import. It also ensures that the file can identify whether an item is a cost or revenue
March 2025
- Issue with changing AO/ÄTA for revenue created when locking customer invoice has been resolved
- The Note column is now in Posted cost/Int – Revenue
- Invoice number column is now in Revenue and displays External invoice number if the revenue was created when locking the customer invoice in Next
2024
December 2024
- The "Posted cost/int" tab has now been split into two sub-tabs, Costs and Revenue
- Internal cost vouchers are now created using the current database's language instead of the reported user's language setting
October 2024
- In the ÄTA specification, it is now possible to choose whether you want to display voucher number or vendor invoice number
August 2024
- The ÄTA specification can now exclude non-billable costs, hours and order lines
- The daily report in Work orders can now exclude invoiced hours, order lines and costs
June 2024
- It is now possible to determine which account revenue from ÄTA should belong to in the forecast module. The choice can be made for each project. The default value for new projects is the value defined in the "PrognosisRevenueAccount" setting first and if it is missing, the value is taken from the "InternalRevenueAccount" setting
April 2024
- There is now a separate right to use "Split voucher" in Posted cost/int.
March 2024
- It is now possible to set customer-, project- and framework agreement-specific costs and prices for hours in Hour rates
January 2024
- In the report in Posted cost/int, a filter has been added to enable selection of costs and revenue with a certain verification text