How to work with Booked Cost/revenue in Next Project

This article describes how to work with booked costs and revenues on your projects in Next Project.

Under the tab Book Cost/revenue, you will find all booked costs and revenues on the project. Costs include internal records for working hours and travel, but also records from the financial system in the form of e.g. supplier invoices and receipts etc. Under revenue there are, for example, customer invoice records.

Columns under Costs

Created	Date the record was created
Created by	The user who created the record
Changed	Date when the record was modified
Changed by	The user who last modified the record
Image URL	Shows if there is a picture linked to the cost
Verification No	Verification number of the record
Verification text	Verification name of the record
Project No	Project's number
WO/VO	Number of the Work/Variation Order
WO/VO name	Name of the Work/Variation Order
Account No	The account number the cost is posted to
Account name	Name of the account the cost is posted to
Activity	Activity this cost is linked to
Location	Location this cost is linked to
Chargeable	Indicates whether the item is chargeable or not
Invoiced	Indicates whether the item is invoiced or not
Invoice No	Shows the invoice number on which the item is invoiced
Supplier's invoice No	Supplier invoice number
Supplier	Name of the supplier linked to the cost
Procurement/Payment plan	If you work with a Payment plan in the Procurement module, you can link a cost to that payment plan (it must be the same account in the payment plan as on the record post)
Verification note	Note on the cost
Booked date	Date the item was booked
Subtotal (excl VAT)	Net amount of the item (excluding VAT)
Mark up (%)	Shows the mark-up of the item in %
Mark up amount	Shows the item's mark-up in GBP
Earned revenue	Net amount + mark-up
Include in reports	If selected, the cost attachment (e.g. supplier's invoice pdf) will be available to include in reports

Adding costs manually

You can add costs manually by clicking on the add (+) button. Fill in the information about the cost and click on save. The fields highlighted in red are mandatory in order to save the record.

Splitting records

You can split a record by following the steps below:

Select the record you want to split and click on the ‘Split Record’ button.
Enter the amount you want to keep on the current project in the amount field and click on the white space outside.
This will create a new row with the remaining amount, enter the new project and/or WO/VO you want the remaining amount to be posted to.

It is possible to split the cost over several projects/WO/VO, simply repeat steps 2 and 3.

Adding an attachment

You can add an attachment to a cost record by selecting the relevant record and clicking on the attachment icon. Click then on ‘Upload new file’ and 'Select file'. You can later choose whether or not you want to include the attachments when generating reports or customer invoices.

Displaying the invoice file

By clicking on ‘Invoice’ on the right-hand panel, you can display the invoice in the same window.

Columns under Revenues

Created	Date the record was created
Created by	The user who created the record
Changed	Date when the record was modified
Changed by	The user who last modified the record
Image URL	Shows if there is a picture linked to the cost
Verification No	Verification number of the record
Verification text	Verification name of the record
Project No	Project's number
WO/VO	Number of the Work/Variation Order
WO/VO name	Name of the Work/Variation Order
Account No	The account number the cost is posted to
Account name	Name of the account the cost is posted to
Booked date	Date the item was booked
Subtotal (excl VAT)	Net amount of the item (excluding VAT)

Adding revenues manually

You can add revenue records manually by clicking on the add (+) button. Fill in the information about the revenue record and click on save. The fields highlighted in red are mandatory in order to save the record.

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