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Admin groups

Requires membership of the admin group Administrators, see below.

Rights are controlled based on rights groups. Configure who can do what in which folder.

 

List admin groups

  1. Click on Menu.
  2. Click on User.
  3. Click on Admin groups.

admin_groups_list_1.png

  1. The admin groups are listed on the left.

admin_groups_list_2.png

 

Create new group

  1. Click on +.

admin_groups_create_1.png

  1. Fill in the Name.
  2. Fill in the Description if applicable.
  3. Click on Save.

admin_groups_create_2.png

 

Manage users

A user can be a member of several admin groups. In this case, the total rights applies.

 

By admin group

  1. Click on a admin group.
  2. Click on the Member-tab.
  3. Check or uncheck the boxes to add or remove users from the group.

admin_groups_manage_users_1.png

By user

  1. Click on a user.
  2. Click on Admin groups.

admin_groups_manage_users_2.png

  1. Check or uncheck the boxes to select groups.

admin_groups_manage_users_3.png

  1. Click on Close.

 

Manage folder rights

By admin groups

  1. Click on a admin group.
  2. Click on the Folder rights-tab.
  3. Check the boxes to set the rights for each folder.

admin_groups_manage_rights_1.png

You can also click on the icons at the top to select all or deselect all.

 

admin_groups_rights_read.png Read, Download files
admin_groups_rights_write.png Write, Upload files
admin_groups_rights_delete.png Delete
admin_groups_rights_create_folders.png Create folders
admin_groups_rights_file_status.png Change file statuses, e.g. Construction document,  As-built document.
admin_groups_rights_notification.png Notifications on new files

 

By folder

  1. Click on the folder name.
  2. Click on Check user rights.

admin_groups_folder_check_rights_1.png

  1. Click on the User-tab to see which users have at least read rights on the folder.

admin_groups_folder_check_rights_2.png

  1. Click on the Groups-tab to see which groups have which rights on the folder.
  2. Check or uncheck the boxes to change the rights.
  3. Check the Include subfolders box to give the subfolders the same rights.
  4. Click on Save.
admin_groups_folder_check_rights_3.png
The rights shown apply to the selected folder. If only read rights is checked for the folder, a subfolder can still have write rights, for example.

Edit group names

  1. Click on a admin group.
  2. Click on the name.
  3. Click on Edit.

admin_groups_edit_1.png

  1. Edit the desired value.
  2. Click on Save.

admin_groups_edit_2.png

 

Copy group

  1. Click on a admin group.
  2. Click on the name.
  3. Click on Copy.

admin_groups_copy_1.png

  1. Fill in the new Name.
  2. Fill in the Description if applicable.
  3. Click on Copy.

admin_groups_copy_2.png

 

Export list

  1. Click on a admin group.
  2. Click on the name.
  3. Click on the desired list.
    – Contact list PDF
    – Contact list XLSX
    – Rights list XLSX

admin_groups_export.png

 

Delete group

  1. Click on a admin group.
  2. Click on the group name.
  3. Click on Delete.

admin_groups_delete_1.png

  1. Check Delete (group name).
  2. Click on Delete.

admin_groups_delete_2.png