This article provides step-by-step instructions for setting up the integration between Next Project and Visma Administration 1000/2000 using Next Connect. It covers the installation and configuration of Next Connect, retrieving the necessary system paths from Visma Administration, and selecting the appropriate modules for import and export. Note that this integration is only supported for the desktop version of Visma Administration and is not available for the cloud-based version.

Follow this guide to set up the integration between Next Project and Visma Administration 1000/2000.

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Please note that Next does not currently offer any integration with Visma Administration in the cloud.

Enable the integration — Next Project and Visma Administration 1000/2000

Start by downloading Next Connect using this link: https://connect.next-tech.com/connect/NEXTConnectInstall.msi

💡 NOTE! Next Connect for Visma Administration must be installed on the same computer or server where Visma is installed.

1. Install the MSI package and then search for NEXT Connect.

2. In Next Project, go to Administration – Users/Permissions and check that your user is in the "Next Connect" group. If it's not there, go ahead and add it.

3. Open Next Connect, click Company, and then click Add Company.

4. Enter your company name and select the product package or accounting system you're using.

Enter the customer number you received in Next Project. You can find your customer number in the URL when you're logged in to Next Project on the web. Example: https://project.Next Project-tech.com/xxxxxx/client/ — replace "xxxxxx" with your unique customer number. Then click Settings.

Log in using your Next Project username and password.

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Retrieve paths in Visma Administration 1000/2000

To integrate Next Project with Visma Administration, you'll need to retrieve some code strings from Visma. Open Visma Administration and go to Help – About Visma Administration – System Info, then copy the path to Common Files.

Paste the string into the field Path to Visma Administration program directory.

Next, copy the path to the company.

Paste that path into the field Path to data directory for the company.

Then select which modules you want to import or export to Next Project and your accounting system. See below for a description of what each module does.

Click OK – Apply – OK.

If you'd like to change or add a module later, click Company – Settings – Settings. Select the modules you want to use, or uncheck the ones you don't need. Then click OK – Apply – OK.

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Settings in Next Connect

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Customer Import

The customer import is the first step for syncing existing customers between Next Project and your accounting system. Once you've imported your customers, you can uncheck that box. This import is typically only done once during setup.

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Supplier Import

This is also a first-time step, used to sync existing suppliers between Next Project and your accounting system. Once you've imported your suppliers, you can uncheck that box. If Next e-Invoice is used, Next will act as the master for your supplier register going forward.

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Chart of Accounts

Importing the chart of accounts into Next Project is required before you can assign accounts to items and hours in Next Project. Once you've completed the import, you can uncheck that box.

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Project Export

This module is used to export projects from Next Project to your accounting system. It's important to use this every time you create a new project in Next Project — make it a habit to always start by exporting your projects to the accounting system. You can also create and update customers in the accounting system via the project export.

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Invoice Export

This module is used to export customer invoices to the accounting system. Only locked invoices are exported. They are created in the accounting system and assigned an external invoice number, which is then returned to Next. You can also update existing customers and post invoices automatically from here.

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Supplier Invoice Export

This module is used to export supplier invoices from Next e-Invoice to the accounting system. You can also choose whether updates to existing or newly created suppliers should be exported to the accounting system, and you can post supplier invoices automatically.

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Import of Supplier Invoices

This module is used when importing supplier invoices from the accounting system. In Visma Administration, the integration retrieves supplier invoices based on the supplier invoice's sequential number. This means the supplier invoice journal is not relevant in the voucher import (see below).

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Voucher Import

This module handles the import of posted vouchers. In a standard setup of Next with integration to Visma Administration, only manual vouchers are retrieved — since information from supplier invoices (see above), payroll costs, and customer invoices is registered in Next Project in other ways.

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Customer Invoice Integration — Next Project and Visma Administration 1000/2000

For the customer invoice integration to work between Next Project and Visma Administration, you'll need to configure certain settings and create items in Visma Administration.

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Create Items in Visma Administration 1000/2000

To make sure revenue posting in Visma is correct from Next Project, you'll need to create invoice items linked to the revenue accounts you use. Follow the steps below to create an item (this example refers to accounts 3051 and 3231). NOTE! You need to add a new item for each revenue account used in customer invoicing.

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4. Depending on which version of Visma you're using, the views may look a little different. The first image applies to newer versions and the second applies to older versions of Visma.

Repeat this process for each revenue account used in invoicing. For example, create an item with Item no. = 3041, description = Next services sales, unit = pcs, account code = 3041, and enter account 3041 for Sales and 3231 for Sales reverse tax with the checkbox checked.

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Settings in Visma Administration 1000/2000

For invoicing to work correctly, you'll also need to verify certain settings in Visma Administration.

1. Go to File – Settings – Company Settings – Sales and check the settings shown below.

2. Check the setting for the invoice template:

1. Select File – Settings – Company Settings – Templates, then go to the Document Templates tab.

2. Position your cursor on Invoices in the Document column.

3. Make sure the template includes tax reduction.

3. For Visma 1000, you'll also need to make the following setting: File – Company Maintenance – Currency and Language to enable it.

4. If you haven't previously worked with project accounting, make sure the relevant accounts — both cost and revenue accounts — have the setting Frequently on Project. You can find this under Accounting – Chart of Accounts.

💡 Contact us if you have any questions about your integration with Visma Administration 1000/2000.