Watch a short video on how to create invoices from a payment plan. If you prefer a text guide, it is available further down on the page.

Create Invoice Bases from Payment Plan

To create invoice bases from a payment plan, use the "Create Invoice" button in the toolbar.

• Choose the invoice type in "Invoice Type."

• • Regular payment: corresponds to payment periods in the payment plan. For this option, you also need to choose the payment period in the "Invoice Period." Typically, you select one period at a time, but you can choose multiple rows by selecting the first entry, holding down the Shift key, and selecting the last entry. Recommendation: select payment periods and create invoice bases in sequence.

  • Final invoice: Represents the last invoice where the total amount contained in the payment periods is invoiced, along with any adjustments.

• The Lift and Invoice Information section shows details about the selected type of invoice base.

• For the final invoice: When creating the base for the final invoice, you can make adjustments if there is a maximum amount left to invoice. If a larger adjustment is needed, create a separate invoice base outside the payment plan.

• In "Supplementary Information on the Invoice," choose which payment plan-related amounts should appear on the invoice base.

• Use the "Create Invoice" button. Invoice bases are created, and a confirmation is displayed. The invoice bases are then available on the Invoice tab.

Controls When Creating Final Invoice Bases

Final Inspection: If there is a final inspection date on the project information tab, it will be checked when creating the final invoice base to ensure that the date has passed. If the final invoice is created before the final inspection date, you will receive a warning: "Final inspection date has not passed, do you want to continue?" This check only occurs when there is a final inspection date.

Details About Invoice Bases Created from Payment Plan

The account number you selected in the configuration settings in Administration is used for the invoice lines on the payment and final invoice.

• The invoice lines created with the selected account number apply to payment amounts, the contained amount, the final payment of the accumulated contained amount, and adjustments on the final invoice.

• When creating the invoice for a regular payment invoice, payment amount and any contained amount are used.

• When creating the base for a final invoice, the accumulated contained amount is used, i.e., the sum of previously contained amounts.

  

Revenue Accounting

If revenue accounting is enabled, a posting is also generated based on the set rules.