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How to Review and Approve Hours in Next Project

Approving Hours in Booked hours > Hours Project

Filtering the hours

Go to the project you want to see the reported hours on (in the example below 2745). Click on the module Booked hours and then on Hours project.

 

If desired, select the Month you want to look at on the toolbar at the top.

 

 

If you want an alternative date filter, follow these steps:

  • Take up the filter function.

  • Click on the empty green field under the column Date.

  • Choose a filter, e.g., between Date1 and Date2.

 

Approving the hours

  1. To approve multiple rows simultaneously, select the first entry and click on the last entry while holding down the Shift key on your keyboard. Alternatively, choose one row at a time while holding down the Ctrl key.

  2. Click on Approve hours on the toolbar at the top:



  3. The hours are now approved!

 

NOTE: if you're in a project that has under projects and have Look down active in the project tree you will see even hours reported on the under projects.

 

Approving Hours in Booked hours > Time Person

Unlike the Hours project sub-tab, Hours person isn't connected to any specific project. This means you will see all reported hours for each user, on all projects they have reported time on.

In the time view, you can see all personnel time registration, regardless of which project you clicked on in the tree view.

  • Pink or red marking indicates that the time is not approved and/or that the time deviates from the normal 8 hours/day.

  • Green marking indicates that the time is approved.

  • On the right, there is a summary of the person for the entire month, as well as a summary for all employees per month.

  • Approved hours can no longer be edited on mobile by the person who reported them.

To approve time:

  • Click on the person on the left.

  • To approve multiple people's time simultaneously, select one person at a time while holding down the Ctrl key on the keyboard.

  • Click on the Approve hours icon.

  • The hours are now approved and ready to be included in payroll.

If you want to change the month you can either click on the arrows to jump to to the previous/next month, or click on the calendar icon and choose a specific date.

 

 

Print Payroll Report

To print a payroll report, click on the PDF icon and select Print Hour Report.

 

In the pop-up window Pick options for report you will see all the parameters that are adjustable for the report you chose. Click on Preview if you make a change in the parameters and wish to see the updated report. Once you've made your selection, click on Print, Send email, or Save document.

 

News – latest updates from release notes

Summary of changes and improvements retrieved from Next Project's release notes.

2026

May 2026

  • A warning is displayed when locking a customer invoice if the due date is set to a date earlier than the specified invoice date. To provide an indication of this earlier than when locking the invoice, the due date is now displayed in a different color
  • The invoice date column is now available in posted hours. If a time entry has been invoiced in Next, the current invoice's invoice date is now displayed in its own column in Posted hours
  • A sorting button has been added to the hour reporting flow

March 2026

  • A new module permission, "Adjust billable", has been created for Posted hours
  • It is now possible to change activity and status on posted costs, posted hours and order lines even after they have been invoiced, provided the user has the correct permissions

January 2026

  • Scrolling in the hours field on mobile can no longer change the entered value
Previous updates

2025

December 2025

  • It is now possible to report zero hours in absence in the new mobile

November 2025

  • For customer invoices marked with tax deduction, you can now manually edit the number of hours the work refers to. Under the Tax deduction tab - "Choose type of work" which is opened via the house icon, a new column has been added: Work hours
  • With this function, the user can enter the number of hours to the Tax Agency even when the invoice line is based on a fixed price. The column is pre-filled with the value from the invoice line. If you manually change the value in the column and then update the invoice line, the content is overwritten with the new value from the invoice

September 2025

  • Booked hours – Hours person. Clicking in the cell has been improved to fetch data correctly
  • New button in Posted costs to download a PDF file containing all selected vendor invoices. Mark the rows, ctrl+click, that have PDF files that you want to combine into one PDF and then click the icon to download vendor invoice images, see below. NOTE! It was noticed after the release that only users with full permission to Posted cost/int can use the function. A fix for this will be released in the next release on September 22. Then users who have read-only access can also print a PDF that includes multiple vendor invoices

August 2025

  • The 'Account type' column has been added to the posted costs view. Account type has only been shown in the chart of accounts previously but is now added to posted costs for easier access to the information

April 2025

  • Markup on hours is now included in the summarization in the ÄTA specification and ÄTA journal

February 2025

  • For a journal entry, you can now "Fetch notes" from Work order, ÄTA, Deviation and Posted hours for a different date than when the journal entry was created. When you press "Fetch notes" the dialog opens as before but with an addition, a date picker. Select project and date and notes will be listed, if any exist, for the selected date and project

January 2025

  • Side panels have been added to Posted hours - Hours project and Hours person showing linked work order lines and salary supplements. The previous box remains and opens if you double-click as before. To navigate and view reported lines in the new side panel, single-click is used instead

2024

August 2024

  • The ÄTA specification can now exclude non-billable costs, hours and order lines
  • The daily report in Posted hours can now exclude invoiced hours and order lines
  • The daily report in Work order can now exclude invoiced hours, order lines and costs
  • New column, "Internal comment", now exists in Posted hours in the client. The field will be used for time reporting in the future mobile solution, where the user will be able to enter comments for internal use only. Text in the field is not visible in any PDF reports, but it can be exported to Excel. This field is intended to be used as a complement to the salary comment, where the user can add all information related to work performed for internal use. But note that this field is not available in the current mobile version but only in the client at the moment

June 2024

  • The archive in e-Invoice has a new option "select all" to display invoices from any invoice date regardless of year

March 2024

  • It is now possible to set customer-, project- and framework agreement-specific costs and prices for hours in Hour rates