This article describes the Swedish Transport Administration's (Trafikverket) requirements for digital climate reporting via delivery notes according to the BEAst standard, which has been implemented to monitor fuel consumption and mass transport in construction and operations contracts. The article covers what should be reported, which projects are included, and how to get started with the feature in Next, including activation, permission settings, and resource setup.

Background

Since March 15, 2024, Trafikverket has introduced a new digital approach to streamline the monitoring of environmental impact. The goal is to ensure that Trafikverket's objectives – including fossil-free fuels in all contracts by 2030 – are met. The aim is to create an ongoing overview of fuel consumption and mass transport in construction and operations contracts. Requirements for digital reporting of environmental data are being implemented gradually from 2024.

Requirements

When a service is completed on the project, it is reported via mobile or desktop in your system.

Examples of services include transport of materials or excavator work.

To create a uniform process between all parties, environmental data is reported based on a common information standard, in the form of a digital delivery note according to the BEAst standard. This is sent electronically through the supplier network to the contractor, who then forwards it to Trafikverket.

Step 1 – What should be reported?

The first step covers fuel consumption and transport of surplus materials. This applies only to projects over 50 million kronor, or to all contracts related to road base maintenance.

How do you get started?

Order

The climate reporting functionality is currently in Beta. If your organization has the need and wants to test it, please contact your Next representative.

Next will then activate the functionality in your database. During pilot projects, the module will be included. Upon launch, there will be a cost associated with using it.

Next supports sending delivery notes without receipt. Next supports UC4 and UC5, use cases for Stationary and Mobile Equipment Services. Therefore, waybills are not supported. Next does not support receiving delivery notes, but this is something being investigated for the upcoming roadmap.

Step 1 – Set up permissions in Next

Once the module is activated, user groups need to be assigned the correct permissions.

For a client user, the following permissions are needed for full access. This is in addition to the permissions you already have for making your reports in Next.

• Permission
  • Shipment (Full)
  • Create delivery note (Full)
  • Send delivery note (Full)
  • Update delivery note status (Full)
  • Resources

For a mobile user, the following permissions are needed for full access. This is in addition to the permissions you already have for making your reports in Next.

• Permission
  • Climate reporting menu item
  • Shipment (Full)
  • Resources (Read)

It can be practical to place these permissions in a separate group to hide the functionality where it is not relevant. Combined with project permissions, climate reporting can be limited to only selected projects.

Setting up resources for reporting

To have something to report, you need to add resources. You can find the resource register in the menu in the upper right corner, which is appropriately named Resources.

Step 2 – Add a resource

Click "Add" to create a new resource. Or import multiple resources at once via import data.

A resource must have a resource number and a description. These are used internally to identify the resource.

Other fields that currently need to be filled in to meet the climate reporting requirements are:

• Transport type
  • Road transport or unspecified transport type should be used
• Measurement method - determines how fuel consumption will be measured when reporting
  • Automatic measurement - Not used
  • Standard calculation - Calculates standardized fuel consumption based on average consumption and distance or time
  • Manual measurement - Manual recording of fuel consumption
• Environmental class - the environmental class described in the machine's environmental product declaration.
• Reg. No. - For trucks and other road-registered vehicles, this is the registration number. For other machines, the model number + serial number are used to create a unique identification for this specific resource.

Linked fuels

In the right part of the resource window, you will find Fuels. Fuels are retrieved from the register found under Administration – Settings – Types – Climate reporting – Fuel type. You can set up fuels yourself, but there are also a few predefined fuels retrieved from Boverket's climate database that can be used for reporting to Trafikverket.

Fuels contain information about energy content, % renewable, and a conversion factor for calculating CO2 impact.

Link a fuel by clicking add. Select a fuel from the dropdown list and then select a unit of measure – Hour or Km. Fill in an average consumption if you want Next to calculate fuel consumption; this is only used if the resource has standard calculation as the measurement method. You can link multiple types of fuel to a resource – the first fuel is selected by default when reporting.

Linked items

Items are retrieved from the price list. A resource can have multiple linked items, but only one item is marked as default. That item is automatically reported to the work order when the resource is added, provided that the fuel and item have the same unit. More information about mobile reporting can be found in the article Mobile reporting climate reporting/CO2.

When reporting, all linked items are displayed in a separate favorites list.

Step 3 – Fill in the customer card

Fill in the customer card as usual with organization number, address, and other information. It is important that the sender (your customer) verifies that the recipient (their customer) can receive delivery notes. You can find this under Supported document types (Peppol Despatch Advice transaction 3.0), and what address the recipient has.

There are two types of recipient addresses in Sweden. Either they start with 0007: – then you only need to fill in the organization number. Some organizations receive multiple types of digital documents and have multiple recipient addresses. Then the address starts with 0088: and should be entered in the EAN code field.
https://directory.peppol.eu/public

Customer records with the Basic information tab — note the invoice type and VAT number fields.

Step 4 – Work order

Reporting is done on work orders. Before creating delivery notes, it is important that the start and end location are filled in. This can be filled in via the client or retrieved from the map via mobile.

The Work order tab — note the status filter and the Show completed WO button.

Step 5 – Reporting

Reporting can be done via the client in the Shipment tab or, recommended, via mobile (new web app), where reporting can be done via WO/ÄTA, Time, and Logbook.

Dialog for adding a resource — note the required fields and two-step process.

The information is pulled from the resource register. When you fill in hours, consumption is also automatically calculated, provided that the measurement method is standard calculation. If you adjust consumption, the measurement method is automatically changed to manual.

In the next step, you select an item. If the item and resource have the same unit, it is prefilled, but can be adjusted.

Reporting goes into Work order Shipment and Order lines. A shipment is linked to one or more order lines, and a delivery note is created for each shipment.

The Shipment tab shows registered shipments with resource and time information.

Step 6 – Create delivery note

If a user has the permission, they can create a delivery note. Delivery notes are created per work order/ÄTA and result in one delivery note per shipment. This is done via the Create delivery note button in the toolbar for work order/ÄTA.

Delivery note — note the status field and the Shipment and Shipments tabs.

Step 7

Click on the Delivery note tab. Here all created delivery notes are listed with status, WO/ÄTA number, customer, customer number, delivery note reference, CO2 emissions, etc. Each row shows one delivery note.

Select the delivery note and check the contents in the panel on the right — here you can see General info, Shipment, Shipments, and Receipt. Under Shipments, the included lines are displayed with external item number, name, delivered quantity, unit, amount, and price list.

It is important to verify that the Shipment and Shipments fields are filled in. If information is missing, it will get stuck in the exchange validation. To update the delivery note, it must be in an unlocked status. Update the information on the work order, or for certain fields directly on the delivery note, and then click Update delivery note.

The Preview delivery note button is available in the toolbar and lets you see how the delivery note will look before it is sent to the customer.

There is also the option to validate the delivery note directly in Next, so that it contains the required information. This is done via the Validate delivery note button. If the validation passes, the delivery note status changes to Validated. If the validation finds errors, the status changes to Error and provides an error message in the Latest validation result field and a link to the error report in the Validation result field. Update needs to be done as described above.

Step 8

When everything is correct, click Send delivery note in the toolbar. The status then changes to Sent. If something goes wrong during sending, the status will change to Error and also provide an error message in the Latest validation result field and a link to the error report in the Validation result field. Update needs to be done as described above.

Step 9

Once the delivery note is sent, the customer waits to review it. When they are done, they send back a receipt, Receipt Advice — an automatic message that tells you what happened with your delivery note.

To retrieve the receipt, click the Get receipt/Update status button. The first receipt that should come back to the delivery note in Next Project is a confirmation that the delivery note has been received, Message acknowledgement. When this happens, the receipt status on the delivery note changes to Acknowledged.

The customer's review can then return three different types of receipts.

1. All approved
The customer has reviewed the delivery note and everything is correct. You do not need to do anything more — the documentation is ready for invoicing. The receipt status changes to Accepted and the delivery note status to Approved.

2. Partially approved
Part of what you reported is approved, but not all. Perhaps a line was rejected because the quantity did not match, or because the quality was not approved. The receipt shows which lines are OK and which are rejected, and why. The receipt status changes to Conditionally accepted and the delivery note status to Approved. You may need to send a new delivery note for the rejected part.

3. Rejected
The entire delivery note was rejected. The customer has provided a reason — it could be that references are incorrect, prices deviate from the contract, or that the delivery cannot be approved for other reasons. The receipt status changes to Rejected and the delivery note status to Error. You need to fix the problem and resend the delivery note.

If a delivery note has been rejected by the customer, it has been given the delivery note status Error, which makes the delivery note editable again. Depending on what the customer has communicated needs to be updated, the changes are made as previously either on the shipment in the work order, or directly in the panel on the right.

When appropriate updates have been made, select the delivery note in the Delivery note tab again, and click the Update delivery note button. Then you just follow step 8 again. The difference when resending a delivery note is that the delivery note status on successful sending changes from Error to Re-sent.

News – latest updates from release notes

Summary of changes and improvements taken from Next Project's release notes.

2026

June 2026

• CO2 emissions – new tab in Project Overview and Work order
• A new tab "CO2 emissions" is now displayed under the Project tab in the Project Overview. The tab lists all delivery lines linked to the project and displays summarized CO2 data in the summary row above the column headers. With Look-down, CO2 data is summarized for all subprojects. The list can be exported to Excel. Requires the Delivery note permission
• CO2 summary in Delivery note
• You can now see a summary of all CO2 emissions for created delivery notes in a project. With the Look-down feature, CO2 data is summarized for delivery notes in multiple projects
• New column in Work order and ÄTA: Accounting cost
• A new Accounting cost column (AccountingCost) has been added to the Work order and ÄTA grids. The column shows a delivery note-related accounting cost code and is visible by default
• New column in Delivery note, Work order and ÄTA: Account cost
• A new Account cost column is now in the Delivery note, Work order and ÄTA grids. The column is hidden by default and is activated via the column selector
• Info panel in Delivery note restructured
• The info panel on the right in the Delivery note tab has been converted into its own section below the delivery note list for better handling of the growing number of columns
• Button renamed in Delivery note: "Get status" → "Get receipt"
• The button is now called Get receipt to better reflect its purpose – to retrieve receipts and associated status
• Columns in WO/ÄTA linked to Delivery note grouped
• Columns in the Work order and ÄTA grids that are linked to Delivery note are now grouped for better overview